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1. Upon determining that the Town has received a complete annexation submittal meeting the provisions of Section 13.3 and other applicable provisions of this Code, the Planning Department shall forward the agencies and offices identified in the pre-application conference a copy of such annexation application, plat and supporting documents for review and comment. At minimum this shall include:

a. Town Engineering Department

b. Town Attorney

c. Town Police Department

d. Frederick Firestone Fire Protection District (and any other applicable fire district)

e. Sewer District

f. Water District

g. Applicable Utility Companies

h. Mineral Interest Holders, ditch companies, and other interest holders as identified by the applicant or listed in the title report

i. Carbon Valley Recreation District

j. Affected departments, districts, State or County agencies, offices and others as identified by the Town Planner, etc.

2. All such reviewing agencies and offices shall have 25 days from the date of distribution of the annexation plat and supporting documents to submit comments to the Town Planner assigned to the annexation. This time period may be extended by the Planner as needed to complete the review. The Town Planner may require modifications to the application and submittal documents and re-referral to refine the application as necessary to ensure consistency with State Statutes, the provisions of this Code and the goals and policies of the Comprehensive Plan prior to scheduling a hearing for substantial compliance and any public hearings.

3. Upon application, and for each subsequent review, the applicant shall compile the required information into unsealed pre-addressed packets with adequate postage for distribution to the referral entities as identified by the Town. Town staff shall include a referral sheet and / or cover letter into the packet and forward all relevant application materials to all appropriate referral agencies for the property, and other parties of interest. Any required fees associated with copies, mailing, and distribution of this referral will be billed to the applicant.

4. During the time in which zoning of newly annexed areas takes place, the Town may withhold any building or occupancy permit for any portion or all of the newly annexed area.

5. Annexations of enclaves may be initiated by the Board of Trustees when such enclaves have been completely surrounded by property within the municipal limits for a period of at least three years in accordance with C.R.S. §31-12-106 and the applicable requirements of this Code.